The Client

Schedule the activity as part of your conference planning.
Decide the length of each individual meeting (T).
Decide and plan for the number of workstations or meeting spaces available (N).
Decide on the topics of interest to be offered in the questionnaire.
Publicize the activity to all those who will attend the conference.
Send an e-mail requesting pre registration for the activity and offer a link to the questionnaire page hosted by ASDE for this conference.
Obtain the pairing results and schedules from the ASDE website.
Print and distribute each attendee’s schedule.
Print and use the master lists as needed.
Manage and host the event on location the day of the meeting.

ASDE

Finalize the subject matter questionnaire which will be answered by participants.
Obtain the client’s organization approval of the questionnaire.
Program and host the questionnaire.
Maintain pre-conference access to the website for a period suitable to the client.
Close the registration no later than the chosen number of days before the conference depending on the organizers’ wishes.
Use the results of the questionnaire to create a schedule.
Be available to help throughout the project.
Assure the privacy guideline of the client’s organization is maintained.